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Professional services

Invoices across offices. Hours across projects.

Agencies and consultancies run on two streams of finance work: supplier invoices arriving at each office, and billable hours that have to become accurate client reports every month.

The problem

Where the time goes

  • Supplier invoices arrive at a shared office mailbox and wait for someone to save, log and announce them.
  • Each office has its own folder structure and register, and getting both right depends on who is on duty.
  • Monthly billable hours have to be pulled per project from the time-tracking tool and reshaped into a report by hand.
  • When a number is wrong, nobody can easily see who entered it or where it came from.

Relevant workflows

  • Office invoice intake

    Post each supplier invoice to the finance Slack channel, upload the PDF to the office's invoices folder in Drive, and append it to the office invoice register in Sheets.

  • Monthly billable hours

    Read logged hours per project from Povio Dashboard and draft the monthly billable-hours rows and summary for approval.

  • Client and supplier replies

    Draft short acknowledgements and requests for missing details, sent from the connected mailbox once approved.

Our own use — Povio

How we use it: Povio

Povio is a software agency and the team that builds Mission Control. We built it for our own finance work first, starting with these two workflows.

Like most agencies, Povio’s finance work is a steady stream of email: supplier invoices addressed to the Slovenian office, and a monthly report of billable hours for the Ljubljana office.

Invoices to the Slovenian office. Supplier invoices arrive at the office mailbox. For each one, Mission Control drafts three actions: a post to the finance Slack channel, an upload of the PDF to the office’s invoices folder in Google Drive, and a new row in the office invoice register in Google Sheets. A reviewer checks the supplier, number and amount against the PDF and approves. The actions run with the reviewer’s own Google and Slack access.

Monthly billable hours for Ljubljana. At the end of each month, Mission Control reads logged hours from Povio Dashboard and drafts the billable-hours report for the Ljubljana office. The office lead reviews the figures before anything is written.

In both workflows, payment stays off: invoices are filed, logged and announced, and paying them remains a separate, human task.

Supplier invoices handled per month
60+
From invoice email to filed and logged
Under 5 min
Monthly billable-hours report, down from half a day
~15 min

Run your office's finance mail the same way.

Bring one email you handle every week. We'll show you Mission Control drafting it, and you approving it.

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