# Invoices across offices. Hours across projects.

Agencies and consultancies run on two streams of finance work: supplier invoices arriving at each office, and billable hours that have to become accurate client reports every month.

## Where the time goes

- Supplier invoices arrive at a shared office mailbox and wait for someone to save, log and announce them.
- Each office has its own folder structure and register, and getting both right depends on who is on duty.
- Monthly billable hours have to be pulled per project from the time-tracking tool and reshaped into a report by hand.
- When a number is wrong, nobody can easily see who entered it or where it came from.

## Relevant workflows

- **Office invoice intake** — Post each supplier invoice to the finance Slack channel, upload the PDF to the office's invoices folder in Drive, and append it to the office invoice register in Sheets.
- **Monthly billable hours** — Read logged hours per project from Povio Dashboard and draft the monthly billable-hours rows and summary for approval.
- **Client and supplier replies** — Draft short acknowledgements and requests for missing details, sent from the connected mailbox once approved.

## How we use it: Povio

Povio is a software agency and the team that builds Mission Control. We built it for our own finance work first, starting with these two workflows.

Like most agencies, Povio's finance work is a steady stream of email: supplier invoices addressed to the Slovenian office, and a monthly report of billable hours for the Ljubljana office.

**Invoices to the Slovenian office.** Supplier invoices arrive at the office mailbox. For each one, Mission Control drafts three actions: a post to the finance Slack channel, an upload of the PDF to the office's invoices folder in Google Drive, and a new row in the office invoice register in Google Sheets. A reviewer checks the supplier, number and amount against the PDF and approves. The actions run with the reviewer's own Google and Slack access.

**Monthly billable hours for Ljubljana.** At the end of each month, Mission Control reads logged hours from Povio Dashboard and drafts the billable-hours report for the Ljubljana office. The office lead reviews the figures before anything is written.

In both workflows, payment stays off: invoices are filed, logged and announced, and paying them remains a separate, human task.

## Results

- Supplier invoices handled per month: 60+
- From invoice email to filed and logged: Under 5 min
- Monthly billable-hours report, down from half a day: ~15 min

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